Note: All information posted here was gleaned from the Indeed.com job listing. Please contact original recruiter with questions or to apply.
The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration and enforcement of liquor, cannabis, tobacco, and vapor laws.
We pride ourselves on creating the “wow” factor in everything we do.
We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment.
We want to ensure that our organization is as diverse and inclusive as our great State of Washington.
We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business initiated process improvement.
Your opportunity at a glance
The WSLCB is announcing an opportunity for an Administrative Assistant 5 position in the Enforcement and Education Division at the headquarters building in Olympia, WA.
This position reports to the Chief of Enforcement and Education and is part of the Enforcement’s management team.
This position provides administrative support and makes decisions and acts on behalf of the Chief.
This division is comprised of over 160 employees statewide, the division is comprised of seven major units, which are: Headquarters/Chief’s Office, Retail, Non-Retail, Marijuana, Tobacco Tax, Vapor Products, and FDA Tobacco.
We also offer:
- Modern work environment/flexible work schedules
- Organization’s commitment to your personal health and wellbeing.
- Support for employee growth and development.
- Infant at Work program.
- Work/life balance.
- Free parking.
Provide Support to the Chief of Enforcement:
- Manages the Chief’s calendar, schedules and coordinates meetings, including preparing agendas and meeting materials/presentations, setting up audio visual equipment and recording meeting minutes.
- Understand and stay current on Chief’s priorities, assignments, deliverable, and due dates. Track work activities to ensure timely delivery and completion.
- Prepare correspondence, documents, forms, timesheets, and expense reports, and other forms/documents. Exercise signature authority on administrative correspondence.
- Represents Chief as needed at meetings, conferences, and other business functions; act on the Chief’s behave on administrative and policy matters.
- Make travel arrangements for the Chief and enforcement staff including hotel reservations and utilizing state contract for flights. Coordinate required documents for out of state travel.
HR Division Coordinator:
- Acts as division coordinator for Human Resources (HR) which includes overseeing all division Personnel Action Forms (PAR), Performance Development Plans (PDP), and maintaining the division organizational charts.
- Acts as HQ Payroll coordinator which include ensuring payroll for all Enforcement HQ Staff is received, checked, processed, and submitted by payroll cut-off day to ensure proper pay.
- Maintain and administer the division transfer list for commissioned staff.
Coordinate On-boarding Process:
- Oversight of Enforcement On-Boarding: Creates a 4 to 5 day agenda for new hires. Schedules measurements for ballistic vests, ensures all core training classes are taken, core policies are signed off, vehicle and equipment has been issued, the laptop and cell phone work properly before the new hire goes out to the field.
- Veterans Benefits Program: oversees and submits accurate documentation so VA qualifying officers are being compensated during their In-training program (12- month period). Gathers monthly training and timesheets, certifies VA enrollment by ensuring training hours are accurate and submits gathered information monthly to the Department of Veteran Affairs.
Other Duties Assigned:
- Assist with the divisions annual off-site In Service Training for the entire division as well as the Supervisor In-Service Training. Assists other divisions with coordinating agency staff meetings, national meetings and conferences.
- SharePoint: This position is expected to create pages on the internal website. Keeps the pages updated and is required to work with the website master to enhance the enforcement SharePoint site.
- External Website: Updates officer contact information, class schedules on the Enforcement website, works with video companies to make enhancement to educational materials. Works with divisional and communication office staff to enhance the website.
- Assists with limited travel arrangements for field staff statewide.
One year as an Administrative Assistant 4
Two years as an Administrative Assistant 3
A Bachelor’s degree in business administration, public administration or closely allied field; three years of administrative or supervisory experience.
Additional qualifying experience may substitute for education on a year-for-year basis.
Graduate study may substitute for up to two years of experience on a year-for-year basis.Supplemental InformationHOW TO APPLY
IMPORTANT: To be considered for this position, you must include the following, failure to do so
will result in your application being disqualified:
- A completed on-line application (available at http://www.careers.wa.gov); and
- A resume and letter of interest (document MUST be attached during the on-line application process).
**A resume will not substitute for completing the “work experience” section of theapplication.
The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: “No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.
RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of marijuana, useable marijuana, or marijuana-infused products, or derive any profit or remuneration from the sale of marijuana, useable marijuana, or marijuana-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.
WSLCB is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email email@example.com or call (360) 664.1636. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.