Administrative Assistant

The Washington Liquor and Cannabis Board seeking Administrative Assistant 2

Note: All information posted here was gleaned from the Indeed.com job listing. Please contact original recruiter with questions or to apply.

State of Washington hiring Administrative Assistant for LCB Board


Vision

Safe communities for Washington State
Who we are
Washington State Liquor and Cannabis Board (LCB) promotes public safety and trust through fair administration and enforcement of liquor, tobacco and marijuana laws.

A culture of excellence
We pride ourselves on creating the “wow” factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington.

Your opportunity at a glance.
The LCB is announcing an opportunity for an Administrative Assistant 2 in the Enforcement and Education Division. The Administrative Assistant 2 reports to the Program Specialist and provides support to this position as well as headquarters Management staff and the Enforcement and Education Division staff statewide. This position is part of the Headquarters and Divisions Support team. In this position, you will use independent judgment, establish priorities, and solve problems. You will deal with the enforcement equipment inventory and the Division fleet. You will also be responsible for developing and/or modifying work methods, procedures, or strategies to solve new or unusual problems. If you have the skills and abilities to be successful in this fast paced and important position we would like you to apply today!Duties

  • Responsible for the statewide enforcement vehicle fleet. Schedules appointments between staff and Vendors for vehicle lights and radio installations. This includes new hire and exiting staff (car turn in or issuance). Transports vehicles between locations for maintenance or reissue. Keeps a step-by-step spreadsheet updated that reflects where vehicles are in the process.
  • Keeps documentation of mailed vehicle tabs, Good-to-Go passes, Waive-to-GO passes and vehicle chains. Coordinates maintenance requirements with the State Motor Pool to ensure pool cars are maintained before the issuance. Ensures the vehicles are clean at turn-in by officers and issuance to officers. Reconciles equipment transfers. Ensures that the monthly miles are entered into the Motor Pool system for vehicles that are in transition and on site.
  • Recommends items from vendors for vehicle accessories / equipment purchases; and forwards findings to finalize purchase information.
  • Maintains common and equipment storage room organized.
  • Reconciles packing slips, invoices and bills of received items and ensures that all items are inventoried before mailing it to the officer in the field office.
  • Accompanies new hires for uniform and shoe fittings.
  • Ensures that academy gear has been mailed before the new hire attends the academy.
  • Keeps records/filing systems in place of transfer documentation and maintains enforcement field and headquarters equipment inventory.
  • Prepares and routes confidential documents.
  • Prepares letters and reports, researches and summarizes information for supervisor, prepares documentation of fleet summaries, schedules and attends meetings.
  • Assists the Training Lieutenant Manager with setting up files, keeps up on filing systems and prepares training packets.
  • Back-up to the Customer Service Desk, providing service to the public surrounding enforcement division questions as well as processing signage requests, issuing and mailing keg books, processing and submitting complaints, and advising the public of how they can contact their local enforcement officer.

Qualifications

Required Qualifications

  • High school Diploma or equivalency.
  • Four years of office support experience at the senior clerical level.
  • Must be knowledgeable and proficient using the Microsoft Office Suite programs including Outlook.

Desired Qualifications

  • A Bachelor’s degree in business administration, public administration or closely allied field.

Special Requirements

  • Must successfully pass a criminal history and fingerprint background check.
  • Must successfully pass a credit check.
  • Must successfully pass a pre-employment drug/alcohol screening.
  • Must maintain a valid Washington State Driver’s license.

Supplemental Information

HOW TO APPLYIMPORTANT: To be considered for this position, you MUST include the following, failure to do so WILL result in your application being disqualified:
1. A completed on-line application
2. A resume and letter of interest
3. Three professional references (A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have sufficient professional references, please include non-related professionals, such as educators or other professional associates).

  • A resume will not substitute for completing the “work experience” section of the application.
  • The information provided in your application must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

Other

Applicants for employment with the Washington State Liquor and Cannabis Board should be aware of RCW 66.08.080, which states in part: “No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.

Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 69.50.351, which reads in part, “No member of the state liquor and Cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of marijuana, useable marijuana, or marijuana-infused products, or derive any profit or remuneration from the sale of marijuana, useable marijuana, or marijuana-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.”

As a condition of employment, the candidate accepting this position will be required to comply with the Union Security clause contained in the Collective Bargaining Agreement between the State of Washington and the union. This means that, as a condition of employment the candidate must either join the union and pay union dues, or pay the union a representational or other fee within 30 days of the date you are put into pay status.

WSLCB is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email hrjobs@liq.wa.gov or call (360) 664.1636. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.State of Washington.

State of Washington Liquor and Cannabis Board

Salary is $2,638 – $3,409 a month

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